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For your reference, we have included the original job posting below.
Admin Coordinator
Job Number:
43972329
Company Name:
Amgen
Job Location:
Thousand Oaks, CA US
Job Categories:
Clerical & Administrative Customer Service
Admin Coordinator
The Administrative Coordinator will provide support for 4 Executive Directors (EDs) and 1 Director in the Global Marketing Commercial Development department. This role will require the incumbent to be flexible, take initiative and work well independently and in teams. This role will proactively anticipate needs, communicate expectations, disseminate and compile information. This role will leverage an individual who is detail-oriented, able to work on multiple projects simultaneously and organize and prioritize workflow. This role will require the individual to be able to handle sensitive and confidential information with diplomacy and discretion. This role will act as a liaison to internal department staff, cross-departmental areas, and external contacts for those individuals. This role will be called upon to interact with various levels of Amgen management and external clients. This role will call upon excellent interpersonal skills and be able to positively influence others. In order to be successful in this role the incumbent will need to be able to effectively communicate, both orally and in writing, with internal staff, supporting functional units. Modifying communication style as appropriate for the varied audience will be important. This role will be able to, with minimal direction, anticipate next steps, identify issues/problems and propose solutions. Will also demonstrate a service-oriented approach to all activities, a willingness to learn new approaches and adapt to change, and will lead by example in promoting teamwork. Duties include, but are not limited to: • Manage calendars that are dynamic. Including scheduling meetings and responding to meeting requests. • Maintain distribution lists, contact lists and personnel lists. • Coordinate web-interface meetings. • Coordinate domestic/international travel arrangements. • Process expense reports in Concur. • Other duties as assigned by ED's and Director
Basic Qualifications • Associate's degree & 2 years of directly related experience OR • High School diploma / GED & 4 years of directly related experience
Preferred Qualifications • Current Amgen experience • 4+ years of experience in an administrative support role supporting large teams at different levels. Managing multiple calendars including coordination across multiple time zones, including international travel (EU, Asia, Latin America) •Excellent written , verbal, and presentation skills in communicating key business and clinical information •Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as SharePoint, and the Learning Management System at Amgen •Ability to work on a international basis with colleagues from multiple cultures and time zones this includes corporate partnerships with external organizations based in Europe and Asia •Outstanding organizational and interpersonal skills Outstanding organizational and interpersonal skills •Ability to work in a fast-paced, deadline- driven environment •Discretion in dealing with proprietary information • Proficient with the entire suite of MS Office productivity tools, specifically PowerPoint and Word; expert at managing executive calendars using MS Outlook • Must be detail-oriented, able to work on multiple projects simultaneously, and effectively prioritize work.
