Administrative AssistantTitle: Administrative Assistant
Location: United States-New Jersey-Cherry Hill
Other Locations: null
Xerox Corporation is a $22 billion leading global enterprise for business process and document management. Through its broad portfolio of technology and services, Xerox provides the essential back-office support that clears the way for clients to focus on what they do best: their real business. Headquartered in Norwalk, Conn., Xerox provides leading-edge document technology, services, software and genuine Xerox supplies for graphic communication and office printing environments of any size. Through ACS, A Xerox Company, which Xerox acquired in February 2010, Xerox also offers extensive business process outsourcing and IT outsourcing services, including data processing, HR benefits management, finance support, and customer relationship management services for commercial and government organizations worldwide. The 130,000 people of Xerox serve clients in more than 160 countries.
If you meet the requirements of this position and want to work for a world-class company with a great marketplace reputation, apply today.
Responsibilities
· Assist the Facilities/Reprographics Team, as deemed necessary
· Assist Vice President of Leveraged Services and other Service Delivery Managers
· Prepare and Submit Expense Reports
· Assist with Onboarding processing for all New Hires
· Back up the Receptionist
· Back up to the Jones Lange LaSalle Assistant Facilities Manager for Internal Site related issues
· Complete Employee Event Application (EEA) Request (New Hires, Transfers, and Terminations) for all staff members that do not have an Administrative Assistant in order to obtain all Facilities related items (phone, computer, etc.) and system access
· Create and Maintain the Organizational Chart
· Create and Maintain the Business and Team Contact Information, as deemed necessary
· Interact with Building Security Team, as deemed necessary
· Maintain End-User Processing Guide for the EEA
· Maintain Site Events Calendar
· Maintain the Site Floor Plan
· Maintain the Site/Facilities Team Vacation Calendar
· Manage Verizon Conference Call Numbers, as deemed necessary by the VPLS
· Meeting Logistics:
· Create Agendas
· Document Meeting Minutes
· Reserve Conference Room(s)
· Schedule Meetings
· Order Blackberry phones for staff members, as deemed necessary by the VPLS
· Order Laptops for staff members, as deemed necessary by the VPLS
· Order Site office supplies for the Cherry Hill, NJ and Chesapeake, VA office
· Plan/Coordinate all Site Moves
· Prepare overnight packages for team members
· Provide correspondence/notices to the Site regarding all upcoming Events
Education and Typical Years of Experience:
· 4-year college degree or equivalent Administrative Assistant experience required
· Communicate effectively with all levels of the organization
· Document processes and solutions
· Work independently as well as in a team environment
· Ability to Work well under pressure and under stringent time constraints
· Advanced to Expert Experience with MS Access, Excel, and Word
· Must have Strong Analytical, Organizational, and Attention to detail
ACS is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color,creed, religion, ancestry, national origin, age, gender/sex, marital status, sexual orientation, physical or mentaldisability, use of a guide dog or service animal, military/veteran status, citizenship status, the basis of geneticinformation or any other group protected by Federal or State law or local ordinance. People with disabilities whoneed a reasonable accommodation to apply or compete for employment with ACS may request suchaccommodation(s) by calling or by sending an e-mail toaccommodations@.
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